Receipt Intelligence

Forward it.
Filed.

Fileo™ reads your receipts and invoices, names them perfectly, and files them to Google Drive — automatically. No apps. No manual entry. Just forward and forget.

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15-day free trial. No setup fees. Cancel anytime.

Built by a bookkeeper, for bookkeepers and business owners.

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Sarah Mitchell

→ acme@mail.precision-ledger.com

FWD: Invoice from Adobe Systems

📎 Adobe_Invoice_March2026.pdf

Note: GL:6100 · Client:Acme-Corp

⚡ Filed in 4 seconds

Doc # ACME-0044

Vendor Adobe Systems

Amount USD$54.99

Filed to 03-March/Invoices

Note GL:6100 · Client:Acme-Corp

Status ✓ Done

How it works

Three steps: Forward. Extract. Filed.

📧

Forward your receipt

Email any receipt, invoice, or credit note to your unique Fileo address. Attach a photo, PDF, or forward the original email. Multiple attachments welcome.

🤖

AI reads every detail

Gemini AI extracts vendor, date, amount, taxes, payment method, invoice number, and more. Confidence scoring flags anything uncertain for your review.

✅

Filed and logged

Your document is renamed, organized in Google Drive, and logged to a monthly Google Sheet — automatically. You get a confirmation email with all the details.

What's included

Everything your bookkeeper needs.

📁

Smart filing

Documents filed to the right folder automatically — by year, month, and type (Receipts vs Invoices).

📊

Google Sheets log

28 columns of extracted data per document. Monthly tabs, annual sheets, and a full audit log.

🔄

Self-correcting sync

Edit a cell and sync — Fileo renames the file, moves it to the right folder, and updates everything.

👥

Role-based access

Admins, employees, and vendors each get appropriate responses. Unknown senders are silently discarded.

↩️

Credit notes & refunds

Negative transactions handled correctly. Credit notes filed in the Invoices folder as negative amounts.

🔍

Duplicate detection

Already filed that invoice? Fileo catches it, skips refiling, and notifies the sender automatically.

📝

Note: tag support

Add context by typing Note: (colon required) in your email body. Everything after the colon is captured and logged separately from the AI description.

🛡️

Document intelligence

Statements, POs, and quotes gracefully rejected. Only receipts, invoices, and credit notes are filed.

📋

Full audit trail

Every filing and correction logged with timestamps. Daily Drive integrity scan catches missing files.

Built for teams

Everyone gets the right response.

Admin

Accounting team

Full visibility into every filing, duplicate, rejection, and correction.

Receives

Full summary with Drive links

Confidence flags for review

Sync Now button

Duplicate + rejection notices

Employee

Staff & expense submitters

Simple confirmation with proof of submission. No Drive access needed.

Receives

Branded PDF confirmation

Doc number for reference

Description + note included

Duplicate + rejection notices

Vendor

External suppliers

Professional acknowledgment with their invoice number. No internal details exposed.

Receives

Reference number

Their own invoice number

Duplicate + rejection notices

No internal data shared

Pricing

Simple. Transparent. No surprises.

One price per company. All features included on every plan. Prices in USD + applicable taxes.

Solo

^US$23

per month · per company

Up to 3 senders

Owner + up to 2 vendors or employees
Unlimited document filing
Google Drive + Sheets integration
AI extraction + confidence scoring
Duplicate detection
Full audit trail
Email support

Start free trial →

15 days free · Your data stays in your Drive · Cancel anytime

Team

^US$47

per month · per company

Up to 10 senders

Up to 10 vendors or employees
Unlimited document filing
Google Drive + Sheets integration
AI extraction + confidence scoring
Duplicate detection
Full audit trail
Email support

Start free trial →

15 days free · Your data stays in your Drive · Cancel anytime

Questions answered.

What file types does Fileo accept?

PDF, JPG, PNG, GIF, and WEBP. You can also forward email receipts directly — Fileo reads the body even without an attachment.

Where does my data live?

In your own Google Drive. Fileo files everything to your Drive and logs it to your Google Sheets. Your data stays in your ecosystem — you own it completely.

How accurate is the AI extraction?

Very accurate for clear PDFs and photos. Fileo uses confidence scoring to flag anything uncertain — those rows are highlighted yellow in your sheet for review. Corrections sync automatically.

Can I add multiple team members?

Yes. You can whitelist any number of email addresses as admin, employee, or vendor. Each role gets appropriate responses — employees get PDF confirmations, vendors get acknowledgments.

How do I add a note to a submission?

Type Note: (the colon is required) anywhere in your email body, followed by your context. For example: Note: Client dinner with Acme Corp — charge to Marketing. Fileo captures everything after the colon and stores it in a dedicated Note column in your sheet. Works with any capitalization — note:, NOTE:, Note: all accepted.

What happens if Fileo makes a mistake?

Edit the cell directly in Google Sheets and click Sync Now. Fileo renames the file, moves it to the correct folder, updates the row, and clears the flag — automatically.

Do vendors need to sign up?

No. Vendors just email their invoices to your Fileo address. They get a professional acknowledgment with a reference number. No accounts, no apps, no friction.

Is my Fileo address secure?

Yes. Only whitelisted senders can file documents. Unknown senders are silently discarded — the address appears inactive to anyone not on your list.

Forward it. Filed.

Three steps: Forward. Extract. Filed.

Everything your bookkeeper needs.

Everyone gets the right response.

Simple. Transparent. No surprises.

Questions answered.

Forward it.
Filed.